CONTACT CENTRE PHONE SYSTEMS UK
Let ICA create profitable customer experiences through our contact centre partners.
The Heart of Every Business.
Customer service is at the heart of every business and making sure the right call gets to the right person at the right time is easier than you think. In today’s competitive market, UK businesses need the right phone systems, solutions and tools to support customer centricity, customer satisfaction, retention and loyalty. We are a Manchester based company providing our services across the nation.
Customer Service Is The Only Way To Sell, Outbound Agent Scripting And Diallers Are just Some Of The Tools That Can Help.
There is a lot to consider when choosing a communication partner that will support you and your business through the design of a contact centre.
The UK Contact Centre Industry now employs over one million people in over 5,000 contact centres so there has been a fair bit of thought gone into designing the right technologies and phone system solutions. Based in Manchester, ICA have a team of specialist that can offer support and advice for all your contact centre needs, wherever you are in the UK. Our team will guide you through the essential checklist needed before you consider a contact centre, we will help you understand the jargon when it comes to different phone systems and the different technologies claiming to ‘revolutionise your business’.
We will help you identify those phone system technologies that are essentials such as Agent Desktop, ACD Call routing, Call recording, Campaign management, Workforce Management and Multichannel Communications to those on the contact centre managers ‘wish list’ such as Speech analytics, Call backs, Scripting and E-learning. We can start with a simple Erlang calculator to estimate the number of seats you may need.
Multi-Channel
Multi-Channel is the use of multiple channels to interact with your customers this can be anything from a voice call to an online web-chat, an emails or an SMS.
In practice, these conversations can occur separately and with social media as the ‘go-to channel’ to compliment and complain having the facility to monitor multiple communication channels will be a must-have for all UK contact centres by the end of 2020.
Omni-Channel
Sounds the same as Multi-channel and it is but rather than separate and discreet communication channels, Omni Channel provides seamless switching between channels with real time awareness and knowledge of all of the actions in any channels. Omni Channel is significantly more complex than multi-channel.
Compliance
Contact centres that handle sensitive information have a duty to protect the customer from fraud by not recording those details. UK contact centres have a responsibility to be PCI Compliant. There are three main options available with today’s technology, Automated ‘pause and resume’ software recognises when a contact centre agent transfers into a payment window and pauses the recording.
Automated ‘mute and unmute’ technology, similar in feature set to ‘pause and resume’ but the call is muted to both the caller and the agent whilst the agent is in the payment screen, unlike the pause and resume which outputs two separate recording files this option outputs only one.
Agent Assist, utilises DTMF (Dual Tone Multi Frequency) masking technology, as well as Speech Recognition for customers who can’t use their telephone keypad, to provide companies with a secure way of handling payments by phone without bringing their environments in scope of Payment Card Industry Data Security Standard (PCI DSS).
PCIPAL integrates with the call flow and at the point of payment, intercept any keypad tones or speech from the customer. This way the agent doesn’t hear or see the card data, all they see are asterisks on the screen. The customer and the agent can still converse throughout the process but the sensitive card data, the PAN and the CSV, are prevented from reaching the agent or your environment, drastically reducing the scope of PCI compliance. This solution is available globally from within the PCI Pal platform that provides our IVR and Digital secure payment products, so your agents can have access to take payments from customers through any channel.
There is of course another option and this is to outsource to a third party payment company and remove the hassle all together.
Campaign Management Using A Dialler.
Using an outbound dialler solution can double the number of effective calls that a contact centre agent can make per day increasing productivity but there are a couple of considerations to make. Outbound Contact is possibly the most regulated area of any contact centre, using a predictive dialler can create a risk of generating ‘nuisance calls’ when the dialler successfully makes a call and there isn’t an agent available to talk.
Choosing a dialler needs careful consideration one key function is the ability to manage different dialling methods such as predictive or preview.
Outbound dialling software should also include pacing algorithms to regulate the number of outbound calls to agents.
Sourcing a dialler that has the capability to blend inbound calls to outbound agents when call volumes increase, this can significantly improve resources and service levels.
To find out more about UK contact centres, phone systems solutions, and telecom campaign management technology, get in touch with our team in Manchester today.
To Build The Right Contact Centre, You Need The Best Suppliers. Here Are Some Of Our Chosen Technologies.
ICA have won awards for Contact Centre Delivery and we did this by partnering with the world’s best technologies.
We align ourselves with industry leading providers so that we can offer the best possible solutions and support for our customers. This is why we are trained and accredited and we feel that they lead the way in the industry when it comes to Contact Centres and robust enough to eliminate downtime and improve agent efficiency. With enhanced features on each platform, it is our job to cherry pick what will work best for your business set up.
